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Academic Policies

• Registration
• Class Attendance
• Late Registration
• Dropping Courses
• Grade Appeal Policy
• Withdrawal
• Tuition & Fees
• Readmission Polies & Restatement of Financial Aid
• Leave of Absence
• Credits by Examination
• Transferring Credits
• Satisfactory Academic Progress

Registration

Once you have applied and been accepted to a College of Business and Technology, there are still a couple of steps you must take before you can register. Registration is the process of enrolling in courses each semester.

Upon meeting with an advisor and determining the classes you will take for the semester, you will be guided through the process of entering your class.

Once you are registered, if you want to withdraw, you must complete the withdrawal process explained in the CBT Colleges' catalog. (Non-attendance does not constitute official withdrawal.) Failure to withdraw officially does not end your obligation to pay your fees. Failure to pay the fees may bar you from registration in the future.

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Class Attendance

If an instructor determines that a certain number of absences will affect the student's grade, the attendance policy should state that this refers to unexcused absences. In these cases, the instructor should identify a mechanism to verify excused absences. Notice of any class attendance policy must be announced in the syllabus.

Students are responsible for completing all work missed because of any absences from class. If students plan to be absent from class because of field trips or extracurricular activities sponsored by the College of Business and Technology, the instructor in charge of the activity shall provide such information to the other instructors whose classes will be missed. You should consult the campus Student Services Office for complete information.

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Late Registration

You may register late, observing the same regulations as for adding courses . Late registration is subject to any late registration charge in effect under the policy.

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Dropping Courses

You may drop a course or courses online at any time up until the first day of classes via the "Drop a Class" function in PRISM. Some campuses will allow students to drop classes online through the first 10 weeks of semester-long classes, or the first five weeks of an eight-week course, or during a proportionate time for shorter classes. On other campuses, students must go to the Student Services Office to be approved to drop a class during this time. All drops must occur by the deadline date published in the campus timetable. Exceptions to the time limit are made only with the written consent of the instructor.

If a course is dropped after the second week of classes for a semester course, or, after the end of the first week of courses less than 12 weeks in length, a grade of "W" will be recorded on the student's official record. College of Business and Technology may establish procedures for dropping students administratively if the students do not attend one or more of the first class sessions in a semester. The number of class sessions missed before implementation of an administrative drop is at the discretion of the College of Business and Technology.

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Grade Appeal Policy

The College of Business and Technology Grade Appeal Policy is based on the following principles: (1) the faculty has responsibility for assignment of grades; (2) students should be free from prejudicial or
capricious grading; and, (3) no grade may be assigned or changed without departmental faculty authorization. The following steps constitute the procedure to be followed by a College of Business and Technology
student wishing to appeal a grade:

• A grade appeal should normally be initiated within 30 days of receipt of the grade report. Prior to making a formal appeal, the student should check with the instructor to make sure that no clerical error has been made.
  
  
• The student shall submit a written appeal to the instructor detailing the basis on which the student believes the grade ought to have been different. During this first phase of the process, the student and instructor might meet to discuss the bases for the grade, if both are willing to do so. The instructor shall normally respond in writing to the student within 30 days.
  
• The student may continue the appeal process by submitting his/her case, including copies of all correspondence to date, to the chair of the appropriate academic department or, in the case of a conflict of interest, to a designee appointed by the department's Executive Committee. This must be done within 30 days of receiving a written response from the instructor, and the department chair or designee shall acknowledge the appeal in writing with a copy to the instructor.
  
• Each department must have a review process and review body to adjudicate grade appeals. The review body should examine available information to determine if any of the following grounds for changing a grade are present: inconsistent treatment, procedural errors, capricious judgments, or use of inappropriate criteria. The review body may request additional information from the instructor and/or may ask to see copies of the student's work. The department shall conclude its review within 60 days. After first securing the endorsement of the Department Chair, the chair of the reviewing body shall inform the instructor and student of the outcome of the review with copies to the Vice Chancellor for Academic Affairs, the Department Chair, the Registrar, the campus Director of Student Services, and the Campus Dean. If the review process finds with the student and a change in grade is recommended, the Department Chair or designee shall notify the instructor, discuss the findings and suggest that the instructor change the grade and so notify the student. Should the instructor decline to change the grade, the Chair or designee shall forward the findings to the Vice Chancellor for Academic Affairs who will effect the change.
  
  If the review upholds the original grade, the Department Chair or designee, having already endorsed the review body's report, need take no further action.
  
• The student may appeal a decision upholding the original grade by requesting that the Vice Chancellor for Academic Affairs receives such a request for review, he or she shall examine the record created by the departmental review body, and shall uphold the decision of that body unless he or she finds:
  a. The evidence of record does not support the findings and recommendations of the departmental review body;
  b. Established procedures were not followed by the departmental review body and material prejudice to the student resulted;
  c. The decision was based on factors proscribed by state or federal law regarding equal educational opportunities; or
  d. The decision was arbitrary and capricious. Should the Vice Chancellor's review find any of the above, the Vice Chancellor will remand the appeal to the department for action consistent with the finding.

Withdrawal

Withdrawal means terminating your registration in all courses for the semester. Non-attendance does not constitute official withdrawal. While you may drop individual classes online through PRISM, you will not be able to withdraw completely from the College of Business and Technology by this method. You must contact your campus Student Services Office to process a complete withdrawal from school. You may officially withdraw from the College by:

Withdrawal Form. Submitting a completed Withdrawal Form to the campus Student Services Office . The effective date of withdrawal will be the date this form is received in the Student Services Office.

-OR-

Letter. Directing a dated letter with your signature to the campus Student Services Office stating your desire to withdraw. The postmark date will be used to determine the effective date of withdrawal. This letter must be post-marked no later than the end of the 10th week of classes.

-OR-

Telephone call. If this option is used, the date of the call will be used as the effective date of withdrawal. The telephone call must be followed by a signed letter of authorization, postmarked within two (2) days of the call. If the letter is not postmarked within these two days, the postmark date will determine the effective date of withdrawal.

If you are attending a College of Business and Technology campus that rents textbooks, the official withdrawal process includes the return of the texts to the appropriate office.

You must complete the official withdrawal process in one of these three ways no later than the 10th week of classes of any semester, the end of the fifth week of an eight-week summer session, or proportionate time for a shorter session. If you do not withdraw in any of the ways described. you will receive grades in all courses for which you were registered.

Tuition refunds are governed by the College of Business and Technology Fee Refund Schedule, issued annually. The date your withdrawal is completed officially is the date used for calculating tuition refunds.

Any student who withdraws from two consecutive semesters will not be eligible to enroll without seeking readmission. (This does not affect students who enroll for an original credit load of less than six credits in each of two consecutive semesters.) Due to federal regulations that govern Student Financial Aid, you may owe a repayment of your financial aid if you withdraw from the College. Withdrawing from school may also affect your future eligibility for financial aid if you do not fulfill the Satisfactory Academic Progress (SAP) policy requirements.

Contact your campus Student Services Office if you have questions about financial aid and/or withdrawing.

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Tuition & Fees

See Tuition & Fees for this information.

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Readmission Policies & Restatement of Financial Aid

Terminated students may apply to be readmitted to C.B.T., only after a waiting period of at least one semester from the date of termination, with a probationary status. Financial Aid will be reinstated and they must then complete one semester with at least the SAP grade point average required, before they are taken out of the probationary status or be terminated definitely. The tuition charges will be made as if they were new students. Registration fees could be waived if the student re-enters within twelve months.

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Leave of Absence

Leave of absence may be granted once in a twelve (12) month period, for an illness or any legitimate purpose. Leave of absence needs to be requested in a written form by the student. The leave of absence can't exceed thirty (30) days, for personal reasons; or one (1) semester under medical circumstances, upon the approval of the Dean. If the student does not return, (s) he will be terminated. The leave of absence will not be counted for the SAP report.

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Credit by Examination

Under certain circumstances, students will be allowed credit by examination. A fee of $40.00 per credit will be charged for each examination administered at time of the exam. The maximum number of credits by examination will be nine (9), lab credits not included. Please be advised that the Federal Pell Grant does not cover credits by examination, just credits earned on the basis of regular class attendance.

Transferring Credits

From Another Institution

Students coming from other schools are admitted through the same procedure as prospects. The credit will be granted and tuition reduced to the extent they are similar with our courses. V.A. office will be notified. The student can also replace the credits earned with other regular courses or Special courses with previous authorization from the counselor and /or V.A.. A maximum of 25 % of any program can be covered by credits transferred from another College, provided the following specifications are met:

The applicant submits a transcript of his/her courses from the previous institution(s);

The credits come from a degree granting institution accredited by a national accrediting agency;

The campus dean does the evaluations;

The decision taken is recorded in a document that is filled out by the campus Dean's Office.

Grades and GPAs are not transferred; they will appear on the Student Progress Report as credits, and the name of the institution from where were transferred.

Within the Institution

Currently enrolled students who wish to transfer from one major to another within the College must complete the courses required to graduate. Courses taken that were not Core, General Education and Major, will be accepted as electives. Similar courses already taken will be credited to the new Major. The Registration fee will be waived.

To Another Institution

Students entering the College of Business & Technology and intending to continue their studies at an Upper Level College or University shall note that the accepting institution has full discretion as to which credits it will accept for transfer. The College of Business & Technology cannot assure transferability of all credits.

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Satisfactory Academic Progress (SAP)

The maximum time frame for a student to complete the Program could be 150% of the normal time allowed in the Catalog. One semester contains two terms.

The English as a Second language Program normally will be completed in two semesters, or four terms.

The Maximum Time Frame (MTF), students can be allowed to complete is three semesters, or six terms

The evaluation points for the English as a Second Language will be done as follow:

• 25% at the end of the first term of the first semester
• 50% at the end of the first term of second semester
• 100% at the end of the second semester, if completed; or 150% in third semester if not completed in two semesters

Computer Programs

The one-year computer programs will normally be completed in three semesters or six terms.

The Maximum Time Frame (MTF), students can be allowed to complete is 4.5 semesters, or nine terms.

The evaluation points for the one-year computer programs will be:

• 25% at the end of the first semester
• 50% at the end of the second semester
• 100% at the end of the third semester, or150% first term of last semester

Associate Degree Programs

The Associate Degree Programs will normally complete the required minimum 60 semester credits in six semesters. They could be allowed to complete the Associate Degree Level in a maximum of nine semesters.

The evaluation points for the full Associate Degree Program will be as follow:

• First evaluation: At the end of the First Semester (MTF 25% of first year)
• Second evaluation: At the end of the Second Semester (MTF 50% of first year)
• Third evaluation: At the end of the sixth Semester.

The 150% evaluation will be when the students complete the required credits for graduation; or at the end of last semester allowed, whichever is first.

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